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check-in & identification - advance passenger information

 Advance Passenger Information

 
-      Advance Passenger Information (also known as API or APIS) means your Passport/Identity Card details and in some instances, your contact information, are provided to the authorities before you travel.
 
-      During 2009 the UK Government will implement its requirement for Advanced Passenger Information, the UK Home Office e-Borders scheme, collecting API from ALL passengers travelling internationally into and out of the UK. For more information on the UK e-Borders scheme please click here
 
- In addition to the UK Government requirements, the Governments of the countries listed below require Monarch to collect API from all passengers:
  • USA
  • Mexico
  • Canada
  • Spain
  • Caribbean (CARICOM states): Grenada, Trinidad & Tobago, Barbados
 
- Monarch are required collect the following API:
  • Passport or Identification Document Number
  • Country or State which issued Passport or Identity document
  • Passport or Identity Document Expiry Date
  • Given (first and middle) names - as they appear in the passport or ID
  • Last or Surname - as appears in the passport or ID
  • Gender
  • Date of Birth
  • Nationality
For passengers travelling to the USA we must also collect:
  • Country of permanent residence
  • Destination First Night Stay Address in US for all passengers except US Citizens or residents
 
-    Some Governments may also require airlines to provide access to airline booking data, which may contain other passenger information.
-    Monarch may only provide each country's Customs & Immigration authorities with the relevant API or booking data required by law. This is governed by Data Protection laws applicable in the UK and the requesting state.
-      It is important that you provide API for each passenger travelling with you. Any inaccurate or incomplete data provided could delay your journey, either at check-in or with the immigration authorities. Monarch cannot accept responsibility for incorrect or incomplete data provided.
-    Please remember to check any additional travel documentation requirements which may be applicable to the country to which you intend to travel click here or more information.
 
How can I provide my API data?
 
Scheduled Flights made direct with Monarch - When you've made your flight booking, on your itinerary page you will see a button called "add Advance Passenger Information". Just click this button and enter all the relevant information that is asked for on that page. You can re-enter the data before you check-in if you've made a mistake, but you will not be allowed to change names supplied at time of booking so please ensure they match those on passenger's passports.
 
If you've already booked your flight you can add API via the 'my account' area. Choose to 'view your bookings' and you can enter your API either by choosing 'change' (an API button will display on relevent booking itineraries) or 'check-in' (API can be entered as part of the online check-in process.) 

Group Bookings - If you have booked your flights via our Groups team please call 0333 003 0111 and supply your advanced passenger information. One of our agents would be happy to call you back. Alternatively email Groups@Monarch.co.uk with your name, number and reference.
 
What if I need to change a passenger's name?
If you need to change passenger's name on a scheduled flight you can do so here, a fee of £100 / €125 per passenger, per booking. Name changes made via our call centre will be charged at £120 / €150.
 
Charter & Inclusive Tour Flights - Please contact the Tour Operator that you are booked with. Note that you will need to have your booking reference available.
 
When do I need to have provided my API by?
Ideally you should have provided you API by no later than a week prior to travel. For bookings made direct with Monarch we can accept data from the moment that your booking has been made. For passengers travelling to the USA the absolute latest we need your API by is 4 days prior to travel as data is submitted to the US authorities 72 hours prior to travel.
For travel to the USA, please click here
 
Notice regarding the use of personal details of passengers travelling to the Caribbean
 
Specifically:
Anguilla, Antigua and Barbuda, The Bahamas, Barbados, Belize, Bermuda, British Virgin Islands, Cayman Islands, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saint Lucia, St Kitts and Nevis, St Vincent and the Grenadines, Suriname, Trinidad and Tobago, Turks and Caicos Islands. Collectively members or associate members of 'Caricom'
 
Please note that some or all of the above Caricom states will enter into an agreement with the USA whereby advance passenger data, required by and provided to Caricom states for border security purposes, will be passed to the USA Department for Homeland Security for processing.
The UK Information Commissioner's Office has accepted that this will not breach the Data Protection Act but has advised airlines operating to Caricom states to make passengers considering travelling to Caricom states aware that personal information provided by them may be passed on for processing as above.
 
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